2019-2010 Meeting Archives

2019 Board of Athletics Meetings

Tuesday, 12 November – Conference Call

• Nov. ’19 Approved Meeting Minutes
• Meeting Agenda-final
• Compiled Committee Reports
• financial report

Tuesday, September 17 – Annual Meeting – Foster City

• Meeting agenda
• September Meeting Minutes – approved
• 2020 Budget – draft
• Compiled Committee Reports

Tuesday, May 21 – Conference Call

• Approved May 21_2019 BoA Meeting Minutes
• Committee Nominations as of 21 May at 2:00pm
• May 2019 Financial Report
  
• compiled committee reports

Tuesday, March 19 

• Location: Foster City Foster City Recreation Center, 650 Shell Blvd., Foster City
• 5:30-6:00pm: Deli dinner in meeting room
• 6:00-6:45pm: Association Award presentations: HALL OF FAME AWARD – Stephanie Brown-Trafton, Shirley Connors, Kathy Hammond, Jim Hume;  ASSOCIATION SERVICE AWARD – Bill Bartell, Andy Crawford, JR Heberle, Clyde Lehman, John Lilygren, Angie Longworth,  Margaret Sheehan; TOM MOORE AWARD – Drs. Leon Glover, Jr and Sr., Peter Nantell; LEGACY COACH AWARD – Lee Webb
  Click here for full Awards Program
  
• 7:00-8:30pm Strategic Planning Session
  • Session Agenda
  • 2017 – 2020 Strategic Plan to review (updated 3.12.19)
• 8:30-9:50pm Regular Board of Athletics Meeting
  • Meeting Agenda
  • 19 March financial report
  • 19 March Approved Meeting Minutes
  • 19 March Combined Committee Reports

Tuesday, Jan. 15

• Conference Call Instructions
• Meeting Agenda
• January meeting minutes
• January, 2019 Balance Sheet

2018 Board of Athletics Meetings

Tuesday, November 13

• Time: 7:30 pm
• Location: CONFERENCE CALL or JOIN ONLINE ONLY! DUE TO WEATHER CONDITIONS RESULTING FROM THE CA FIRES
• Conference Call-in Info: (563) 999-2090; Access Code: 406394; at the scheduled date and time of the meeting, dial into the conference line; when prompted, enter the Access Code followed by the pound key. Join Online Info: Online Meeting Link; Online Meeting ID: pausatfbofa; click on the Link and follow the prompts to join the meeting. For 24/7 customer service please call 844-844-1322
• Agenda
• November 2018 Approved BoA Meeting Minutes
• Financials Links: Cash Flow to November 2018; Cash Flow by Year

Tuesday, Sept. 18

• Pacific Association Annual Meeting: important items include budget approval and selection of National Convention delegates.
• Time: 7:30 pm
• Location: Foster City Recreation Center, (650 Shell Blvd., Foster City, 94404)
• For those who wish to participate remotely, here are the conference call instructions.
• Meeting agenda (revised Sept. 17) with conference call instructions
• Sept.18 BofA Meeting Minutes
• 2019 Approved Budget

Tuesday, May 15

• Conference call at 7:30 pm
• Meeting Agenda rev. 5/15/2018
• May 15, 2018 Meeting Minutes
• Minutes of March, 2018 BofA Meeting approved
• May 15, 2018 USATF Pacific Financial Report (Balance Sheet, Year to Date Cash Flow, Cash Flow by Year)
• Committee Reports submitted for this May 15, 2018 BofA meeting.

Tuesday, March 20

• Foster City Foster City Recreation Center, 650 Shell Blvd., Foster City
• 5:30-6:30 pm Deli dinner in meeting room
• 6:00-7:15 pm: Association Award presentations: HALL OF FAME AWARDS – Stacy Dragila, Charlie Sheppard, Bob Shor, Marion Irvine, Joan Ottoway, Magdalena Lewy, Ian Reed; ASSOCIATION SERVICE AWARD – John Shirey; TOM MOORE AWARD – Rob Dewar, Leroy Milam; COACH LEGACY AWARD – Will Pittman 
• 7:30-9 pm Strategic Plan Session
  • Session Agenda
  • 2017 – 2020 Strategic Plan to review
• 9-9:50pm Regular Meeting
  • Meeting Agenda

 Tuesday, Jan. 16

• Conference Call (details below)
• Approved January, 2018 Meeting Minutes
• Meeting Agenda
• USATF Pacific 2018 Budget
• USATF Pacific 2017 Financials (Balance sheet; Profit-Loss Jan.1 2017-Jan. 12, 2018; Receipts/Disbursements Jan.1 2017-Jan. 12, 2018)

2017 Board of Athletics Meetings

Wednesday, Nov 15, at Heather Farms Gardens, 1540 Marchbanks Dr., Walnut Creek, 94598 (with Hall of Fame and Service Awards Presentations) 

• Meeting Agenda
• PA BofA November Meeting Approved Minutes
• Updated 2017-2020 Strategic Plan
• See above link for Committee Reports updated Nov. 14, 2017.
• Conference Call Instructions

Tuesday, September 20: Association Annual Meeting – 7:30pm in Foster City
Foster City Recreation Center, 650 Shell Blvd., Foster City

• Meeting Agenda
• Board of Athletics September Meeting Minutes (Approved)
• Updated 2017-2020 Strategic Plan
• USATF-Compiled Committee Reports (as of 10/18/2017 11:30 pm, FINAL VERSION)

Tuesday, May 16 (Conference Call only)

• Meeting Agenda
• Conference Call Instructions
• Board of Directors May Meeting Minutes
• Board of Athletics May Meeting Minutes approved at Sept. meeting
• Committee Reports
  
• Financial Report

Tuesday, March 21, Foster City – Strategic Planning Session with BoA meeting

• 6:00-8:30pm – 2017-2020 Strategic Planning session
  • Click here for 2017-2020 Strategic Plan.
  • Click here for 2012-16 version.
    
• 8:30-10:00pm – BoA meeting
  • March meeting agenda
  • March meeting minutes (approved)
  • March Committee Reports

Tuesday, 17 January (conference call meeting)

• BofA conference call meeting minutes (approved)
• 2017-1-17 Board of Directors Meeting Minutes (approved)
• November meeting compiled committee reports
• January BoA Conference Cal financial cash flow report
• 2016 USATF Annual Convention Reports from PA Delegates
• January BoA meeting committee reports

2016 Board of Athletics Meetings

November 16 in Walnut Creek at Heather Farms Gardens, 1540 Marchbanks Dr., Walnut Creek, 94598
6:30-7:30pm – Induction ceremony for Association Service, Tom Moore, and Hall of Fame Awards

• • • • • List of 2016 recipients
        • USATF Pacific Awards page, where the 2016 recipients are now listed with their photos and accomplishments.

7:30-10:00pm-BoA Meeting

• • • • • Meeting Agenda
        • Approved 2016-11-16 Meeting Minutes
        • List of Orlando Annual Meeting Representatives-Delegates
        • November meeting compiled committee reports
        • Candidate nomination booklet for organization wide positions

September 20 Association Annual Meeting – 7:30pm in Foster City
Foster City Recreation Center, 650 Shell Blvd., Foster City

• • • • • Meeting Agenda
        • Approved 20 September Meeting Minutes
        • 2017 approved budget
        • 2013-2016 USATF Pacific Strategic Plan
        • Committee Reports for 20 September BoA Meeting
        • List of Orlando Annual Meeting Representatives-Delegates

May 17 Sacramento (DoubleTree Hotel – off Capital City Fwy-(Arden)

• • • • • Meeting Agenda
        • 17 May BoA Meeting Minutes – approved
        • Committee reports updated
        • May Financial Report
        • Current membership numbers

March 22 Strategic Plan Meeting with BoA meeting, Foster City

• • • • • Foster City Recreation Center, 650 Shell Blvd., Foster City
        • Meeting begins at 5:30 pm with deli-style meal for all attendees; Strategic Plan meeting 6 pm-8 pm; Board of Athletics meeting 8 pm-10 pm.
        • Meeting Agenda (revised 21 March)
        • Strategic Plan (updated 26 January 2016)
        • 22 March Committee Reports
        • 22 March Pacific Board of Athletics meeting minutes 

January 19 (via TeleConference):

• • • • • TeleConference Meeting Agenda  
        • 19 January Board of Athletics meeting minutes approved
        • Dec. 2015 USATF Convention Reports from PA Delegates
        • 19 January’16 Financial Report
        • 19 January committee reports (updated)

2015 Board of Athletics Meetings

November 17, 2015

• • • • • • Walnut Creek: Heather Farms Gardens, 1540 Marchbanks Dr., Walnut Creek, 94598
          • 6:30-7:30pm:2015 Hall of Fame inductions CLICK HERE for the list of 2015 inductees and descriptions of their accomplishments.
          • 7:30-10:00: Board of Athletics Meeting
            • 17 Nov’15 PAUSATF BOA meeting agenda
            • Unapproved September 2015 meeting minutes, please review
            • 17 November Committee Reports
            • updated USATF Annual Meeting schedule – as of 29 October
            • Proposed USATF Board of Directors revision document – to be discussed at Houston Annual Meeting

September 22, 2015 – Annual Meeting  

• • • • • Foster City (Foster City Library-Community Center) 1000 E. Hillsdale Blvd., Foster City, 94404 (NOT at the regular Rec.Center meeting spot.  200m north at corner of Hillsdale & Shell)
        • 6:00-7:15: Presentation of Association Service and Tom Moore Awards
        • 7:30-10:00: Board of Athletics Meeting
          • 22 Sept’15 PAUSATF Board of Athletics meeting agenda
          • unapproved May meeting minutes
          • Approved 2016 PA Budget (23-9-15)
          • 2015 Association Tom Moore & Service Award recipient program
          • 3-6 December Houston Annual Meeting link

May 19, 2015 Conference Call Meeting at 7 pm (info below is also posted on the agenda) (641) 715-3580

• • • • • Meeting id:  225-118-734 Disclosure: Free call depending on the individual phone accounts, long distance charges may apply.  So if one has free local and long distance, it is free.
        • Committee Reports
        • Meeting Agenda
        • USATF Pacific 2015 Strategic Plan Summary
        • Final USATF 2015 Pacific Strategic Plan
        • Unapproved March Meeting Minutes
        • unapproved May BoA meeting minutes

March 17, 2015  – Strategic Planning Meeting

• • • • • Foster City, Foster City Recreation Center, Foster City, CA
        • 5:30 pm deli dinner start for our Strategic Planning session before a short BoA meeting
        • current Strategic Plan to be updated
        • 17 March’15 PAUSATF Board of Athletics meeting agenda
        • Letter sent to the National USATF BoD regarding selection of the US representative for the IAAF.
        • Committee Reports

Jan. 20, 2015

• • • Heather Farms Gardens, 1540 Marchbanks Dr., Walnut Creek, 94598(downstairs meeting room)
    • Approved November 2014 Meeting Minutes
    • 2015-01-20 USATF Pacific Board of Athletics meeting minutes-unapproved
    • January 2015 committee reports

2014 Board of Athletics Meetings

• • November 18, 2014 in Sacramento
    • DoubleTree at Arden, Sacramento, 2001 Point West Way, Sacramento, 95815 (off of Capital City Freeway/Bus 80, Arden Way East exit): Directions
    • Draft of September 16, 2014 Meeting Please review for approval at this meeting.
    • Agenda
    • FYI – Committee Reports Sept. 16, 2014
    • Committee chairs: Please email your written reports to Secretary JR Heberle by Friday, 14 November by 8:00pm. Be sure to download and use this template.
  • September 16, 2014, Begins at 7:00 pm, Foster City Recreation Center, Foster City, CA
    • Meeting Agenda
    • PA Members 2014 Award Inductees
    • Committee Reports Sept. 16, 2014
    • May 13, 2014 Meeting Approved Minutes
    • 2015 Approved Budget
    • National USATF Annual Meeting Delegates & Alternates List
    • Meeting Agenda
    • National Office PA Accreditation Report
    • Comparison of Other Associations Annual Meeting Reimbursements
    • National USATF Annual Meeting Schedule (updated 12.August.2014)
  • May 13, 2014 – (Tuesday) – at Heather Farms Gardens, 1540 Marchbanks Dr., Walnut Creek, 94598; Downstairs Meeting Room
    • Approved March 18, 2014 Meeting Minutes
    • Pacific Association Proposed Annual Budget
    • Youth Annual Budget Revision Request
    • Updated Strategic Plan
  • March 18, 2014
    • Foster City Recreation Center, 650 Shell Blvd, Foster City, CA, United States
    • Meeting starts at 6 pm and includes Strategic Plan Session (see agenda).
    • Meeting Agenda
    • January 21, 2014 Approved Meeting Minutes
  • January 21, 2014 in Sacramento
    • Courtyard Marriott, Sacramento Cal Expo, (off of Capital City Fwy-Bus 80, Exposition Blvd [9A] exit)
      1782 Tribute Road, Sacramento, 95815
    • November 19, 2013 Approved Meeting Minutes
    • Agenda
    • PA Delegates Reports from the 2013 USATF Annual Meeting
    • Committee Reports

2013 Board of Athletics Meetings

• January 21, 2013 – Walnut Creek at Heather Farms
  • Meeting Agenda
  • November 13 Meeting Minutes (note: revised, approved minutes posted 1/28/2013)
• March 19, 2013
  • Foster City Recreation Center, Foster City, CA
  • Meeting Agenda
  • January 21, 2013 Approved Meeting Minutes
  • STRATEGIC PLANNING REVIEW SESSION with GENERAL BOARD of ATHLETICS MEETING
  • 2011-2012 PA/USATF Strategic Plan (Please download and review.)
  • 5:30pm: Deli Dinner for all those attending strategic planning session
  • 5:45pm: break into strategic plan review work groups during dinner
  • 8:15pm: General Board of Athletics Meeting
• May 21, 2013 – Sacramento
  • Sheraton Grand Hotel
  • March 19, 2013 Meeting Minutes
  • Final Agenda
• September 24, 2013
  • Foster City Recreation Center, 650 Shell Blvd, Foster City, CA, United States
  • Meeting Agenda
  • Sept. 24, 2013 Meeting Minutes (unapproved)
• November 19, 2013
  • 7:30 p.m.Heather Farms Gardens, 1540 Marchbanks Dr., Walnut Creek,94598; Downstairs Meeting Room
  • Meeting Agenda
  • Sept. 24, 2013 Meeting Minutes (unapproved); please review for approval or changes at this meeting.
  • Proposed Budget for 2014, revised 12 November 2013
  • Revised Association By-Laws for second and final reading.

2012 BoA Meetings