USATF Pacific Board of Athletics Meetings

The Pacific Association holds five Board of Athletics (BofA) meetings a year, and you will find the BofA most recent meeting information listed below. In addition, the Sports Committees and Service Committees hold regular meetings and provide the Board of Athletics with Committee reports describing their activities. Finally, there are reports filed each year by PA delegates who attend the annual USATF convention. Please use the links on the right to access Board of Athletics archived minutes and meetings, the Committees’ minutes, and the USATF Convention reports.

• CLICK HERE to view the complete list of USATF Pacific Compiled Committee Reports.
• Use this template for submitting your Committee’s report to Secretary Angie Longworth by the Sunday prior to the meeting.

 

2023 Board of Athletics Meetings

 

Tuesday, 16 May (Zoom) – 7:30pm to 10:00pm

ZOOM ONLY! Contact Secretary Angie Longworth for zoom meeting details.

• Meeting Agenda
• March Meeting Minutes (unapproved)
• May Financials: Balance Sheet, Cash Flow
• Compiled May Meeting Committee Reports

Tuesday, 14 March, 7:30pm to 10:00pm 

• ZOOM ONLY due to weather! Contact Secretary Angie Longworth for zoom meeting details.
• Meeting Agenda
• January Meeting Minutes (unapproved)
• March Financials: Balance Sheet
• March Financials: Cash Receipts/Disbursements
• PA officer-committee nomination report
• Compiled March Meeting Committee Reports

Tuesday, 17 January – Zoom only

• for zoom meeting link, contact secretary Angie Longworth
• Meeting Agenda
• November 2022-BoAMeeting Minutes Unapproved
• January 2023 financial report
• Youth proposed 2023 budget addition
• Pacific 2023 Budget Draft for approval
• USATF Annual Meeting (2022) PA Reports (indexed, requires Acrobat X or Adobe Reader X, or later)
• USATF Annual Meeting (2022) PA Reports (not indexed)
• 2023 Assoc Officer-Committee Officer election timeline
• Compiled Committee Reports

Sunday, 17 Sept, or Tuesday, 19 Sept: Annual Meeting (hybrid) Foster City

Tuesday, 14 November (Zoom)

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2022 Board of Athletics Meetings:

Tuesday, 15 November – Zoom 

• Meeting Agenda
• 18 September meeting minutes – Unapproved
• 2022 Orlando Delegation (as of 15 Nov)
• Financial Statement – November, 2022
• Compiled Committee Reports

Sunday, 18 September – Annual Meeting – Hybrid

• 10am to 2pm at Foster City Foster City Recreation Center, 650 Shell Blvd., Foster City and includes lunch to those present in-person. Email your in-person RSVP to Angie Longworth by Thursday,  Sept. 15.
• Contact Secretary Angie Longworth for zoom meeting details.
• Meeting Agenda
• proposed 2023 budget for review/approval
• 2022 PA proposed Orlando Annual Meeting Delegation
• financial statements
• Compiled Committee Reports
• USATF Strategic Plan (2022-2028)

Tuesday, 24 May – zoom 

• Contact Secretary Angie Longworth for zoom meeting details
• Approved May Meeting Minutes
• Meeting Agenda
• Unapproved March 2022 Meeting Minutes
• Financial Reports
• Compiled Committee Reports (none received for May meeting)

Tuesday, 15 March – zoom 

• Contact Secretary Angie Longworth for zoom meeting details
• Meeting Agenda
• Unapproved January 2022 Meeting Minutes
• Financial reports
• Compiled Committee Reports

Tuesday, 18 January – zoom

• Meeting Agenda (Final)
• November meeting minutes – unapproved
• January 2022 financial reports:
  • Cash Flow by Year 2021
  • Balance Sheet, Jan. 10, 2022
• Compiled Committee Reports
• Compiled Annual Meeting Delegate Reports

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2021 Board of Athletics Meetings

Tuesday, 16 November, 7:30pm – Meeting via Zoom

• Contact USATF Pacific Secretary for Zoom Meeting access info.
• Meeting Agenda-(revised)
• Annual Meeting (19 September) minutes for approval
• November financial report, 4 pages
• List of Annual meeting delegates-participants
• Proposed Association Bylaw revision for final reading/approval
• Committee Reports

Sunday, 19 September, 3pm – Association Annual Meeting via Zoom 

• Annual Meeting Agenda
• Proposed 2022 Annual Budget
• Sept ’21 Pacific Accounting Sheets
• Proposed Association ByLaw revisions for first reading
• Committee Reports
• List of proposed annual meeting delegates
• May Meeting Minutes – approved

Tuesday, 18 May, 7:30pm – Meeting via Zoom

• Contact USATF Pacific Secretary for Zoom Meeting access info.
• Meeting Agenda
• Elections: note – During Tuesday’s meeting, the sport committees (i.e. Youth, Coaches, LDR, etc.) nominations will CLOSE. Please email [email protected] with nominations.
• 16 March Meeting minutes (approved)
• May ’21 financial report
• Compiled Committee Reports

Tuesday, 16 March, 7:30pm – Meeting via Zoom

• Contact USATF Pacific Secretary for Zoom Meeting access info.
• Meeting Agenda
• Note: The 2021 Board of Athletics elections cycle is well under way. During Tuesday’s meeting, the Board Officer nominations will CLOSE and the Committee ( i.e. Youth, Officials, etc.) Officer nominations will OPEN.
• 16 March Meeting minutes (approved)
• March ’21 financial report
• Compiled Committee Reports

Tuesday, 19 January 2021 – Meeting via Zoom

• Meeting Agenda
• 19 January Meeting minutes approved
• Compiled Committee Reports
• Compiled Annual Meeting Delegate Reports

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2020 Board of Athletics Meetings

Tuesday, 17 November – Meeting via Zoom

• Meeting agenda
• 17 Nov Meeting Minutes approved
• January ’21 financial report
• Financial report
• 2021 Budget FYI
• Compiled Committee Reports

Sunday, 20 September – Association Annual Meeting via Zoom 

• Annual Meeting agenda
• 20 Sept Annual Meeting minutes (approved)
• proposed 2021 annual budget
• Sept’20 Pacific accounting sheets
• Committee Reports
• List of proposed annual meeting delegates

Tuesday, May 19 – Meeting via Zoom

• Meeting Agenda (revised May 19)
• 19 May meeting minutes approved
• May’20 PA financial report
• Compiled Committee Reports
• Strategic Plan Session has been postponed

Tuesday, March 17 – Meeting via Zoom

• Meeting Agenda
• March’20 Pacific BoA meeting minutes
• Strategic Plan Session has been postponed to May
• PA Financials for BofA Meeting
• Committee Reports (to be updated)

Tuesday, 21 January – Meeting via Zoom

• Jan21, 2020-Approved BoA Minutes
• Meeting Agenda
• Cash Flow Jan. 20, 2020
• Cash Flow by Year Jan. 20, 2020
• Balance Sheet Jan. 20, 2020
• Committee Reports updated 1/21/2020
• USATF Annual Meeting PA Delegate Reports

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2019 Board of Athletics Meetings

Tuesday, 12 November – Conference Call

• Nov. ’19 Approved Meeting Minutes
• Meeting Agenda-final
• Compiled Committee Reports
• financial report

Tuesday, September 17 – Annual Meeting – Foster City

• Meeting agenda
• September Meeting Minutes – approved
• 2020 Budget – draft
• Compiled Committee Reports

Tuesday, May 21 – Conference Call

• Approved May 21_2019 BoA Meeting Minutes
• Committee Nominations as of 21 May at 2:00pm
• May 2019 Financial Report
  
• compiled committee reports

Tuesday, March 19 

• Location: Foster City Foster City Recreation Center, 650 Shell Blvd., Foster City
• 5:30-6:00pm: Deli dinner in meeting room
• 6:00-6:45pm: Association Award presentations: HALL OF FAME AWARD – Stephanie Brown-Trafton, Shirley Connors, Kathy Hammond, Jim Hume;  ASSOCIATION SERVICE AWARD – Bill Bartell, Andy Crawford, JR Heberle, Clyde Lehman, John Lilygren, Angie Longworth,  Margaret Sheehan; TOM MOORE AWARD – Drs. Leon Glover, Jr and Sr., Peter Nantell; LEGACY COACH AWARD – Lee Webb
  Click here for full Awards Program
  
• 7:00-8:30pm Strategic Planning Session
  • Session Agenda
  • 2017 – 2020 Strategic Plan to review (updated 3.12.19)
• 8:30-9:50pm Regular Board of Athletics Meeting
  • Meeting Agenda
  • 19 March financial report
  • 19 March Approved Meeting Minutes
  • 19 March Combined Committee Reports

Tuesday, Jan. 15

• Conference Call Instructions
• Meeting Agenda
• January meeting minutes
• January, 2019 Balance Sheet

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2018 Board of Athletics Meetings

Tuesday, November 13

• Time: 7:30 pm
• Location: CONFERENCE CALL or JOIN ONLINE ONLY! DUE TO WEATHER CONDITIONS RESULTING FROM THE CA FIRES
• Conference Call-in Info: (563) 999-2090; Access Code: 406394; at the scheduled date and time of the meeting, dial into the conference line; when prompted, enter the Access Code followed by the pound key. Join Online Info: Online Meeting Link; Online Meeting ID: pausatfbofa; click on the Link and follow the prompts to join the meeting. For 24/7 customer service please call 844-844-1322
• Agenda
• November 2018 Approved BoA Meeting Minutes
• Financials Links: Cash Flow to November 2018; Cash Flow by Year

Tuesday, Sept. 18

• Pacific Association Annual Meeting: important items include budget approval and selection of National Convention delegates.
• Time: 7:30 pm
• Location: Foster City Recreation Center, (650 Shell Blvd., Foster City, 94404)
• For those who wish to participate remotely, here are the conference call instructions.
• Meeting agenda (revised Sept. 17) with conference call instructions
• Sept.18 BofA Meeting Minutes
• 2019 Approved Budget

Tuesday, May 15

• Conference call at 7:30 pm
• Meeting Agenda rev. 5/15/2018
• May 15, 2018 Meeting Minutes
• Minutes of March, 2018 BofA Meeting approved
• May 15, 2018 USATF Pacific Financial Report (Balance Sheet, Year to Date Cash Flow, Cash Flow by Year)
• Committee Reports submitted for this May 15, 2018 BofA meeting.

Tuesday, March 20

• Foster City Foster City Recreation Center, 650 Shell Blvd., Foster City
• 5:30-6:30 pm Deli dinner in meeting room
• 6:00-7:15 pm: Association Award presentations: HALL OF FAME AWARDS – Stacy Dragila, Charlie Sheppard, Bob Shor, Marion Irvine, Joan Ottoway, Magdalena Lewy, Ian Reed; ASSOCIATION SERVICE AWARD – John Shirey; TOM MOORE AWARD – Rob Dewar, Leroy Milam; COACH LEGACY AWARD – Will Pittman 
• 7:30-9 pm Strategic Plan Session
  • Session Agenda
  • 2017 – 2020 Strategic Plan to review
• 9-9:50pm Regular Meeting
  • Meeting Agenda

 Tuesday, Jan. 16

• Conference Call (details below)
• Approved January, 2018 Meeting Minutes
• Meeting Agenda
• USATF Pacific 2018 Budget
• USATF Pacific 2017 Financials (Balance sheet; Profit-Loss Jan.1 2017-Jan. 12, 2018; Receipts/Disbursements Jan.1 2017-Jan. 12, 2018)

 

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2017 Board of Athletics Meetings

Wednesday, Nov 15, at Heather Farms Gardens, 1540 Marchbanks Dr., Walnut Creek, 94598 (with Hall of Fame and Service Awards Presentations) 

• Meeting Agenda
• PA BofA November Meeting Approved Minutes
• Updated 2017-2020 Strategic Plan
• See above link for Committee Reports updated Nov. 14, 2017.
• Conference Call Instructions

Tuesday, September 20: Association Annual Meeting – 7:30pm in Foster City
Foster City Recreation Center, 650 Shell Blvd., Foster City

• Meeting Agenda
• Board of Athletics September Meeting Minutes (Approved)
• Updated 2017-2020 Strategic Plan
• USATF-Compiled Committee Reports (as of 10/18/2017 11:30 pm, FINAL VERSION)

Tuesday, May 16 (Conference Call only)

• Meeting Agenda
• Conference Call Instructions
• Board of Directors May Meeting Minutes
• Board of Athletics May Meeting Minutes approved at Sept. meeting
• Committee Reports
  
• Financial Report

Tuesday, March 21, Foster City – Strategic Planning Session with BoA meeting

• 6:00-8:30pm – 2017-2020 Strategic Planning session
  • Click here for 2017-2020 Strategic Plan.
  • Click here for 2012-16 version.
    
• 8:30-10:00pm – BoA meeting
  • March meeting agenda
  • March meeting minutes (approved)
  • March Committee Reports

Tuesday, 17 January (conference call meeting)

• BofA conference call meeting minutes (approved)
• 2017-1-17 Board of Directors Meeting Minutes (approved)
• November meeting compiled committee reports
• January BoA Conference Cal financial cash flow report
• 2016 USATF Annual Convention Reports from PA Delegates
• January BoA meeting committee reports

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2016 Board of Athletics Meetings

November 16 in Walnut Creek at Heather Farms Gardens, 1540 Marchbanks Dr., Walnut Creek, 94598
6:30-7:30pm – Induction ceremony for Association Service, Tom Moore, and Hall of Fame Awards

• • • • • List of 2016 recipients
        • USATF Pacific Awards page, where the 2016 recipients are now listed with their photos and accomplishments.

7:30-10:00pm-BoA Meeting

• • • • • Meeting Agenda
        • Approved 2016-11-16 Meeting Minutes
        • List of Orlando Annual Meeting Representatives-Delegates
        • November meeting compiled committee reports
        • Candidate nomination booklet for organization wide positions

September 20 Association Annual Meeting – 7:30pm in Foster City
Foster City Recreation Center, 650 Shell Blvd., Foster City

• • • • • Meeting Agenda
        • Approved 20 September Meeting Minutes
        • 2017 approved budget
        • 2013-2016 USATF Pacific Strategic Plan
        • Committee Reports for 20 September BoA Meeting
        • List of Orlando Annual Meeting Representatives-Delegates

May 17 Sacramento (DoubleTree Hotel – off Capital City Fwy-(Arden)

• • • • • Meeting Agenda
        • 17 May BoA Meeting Minutes – approved
        • Committee reports updated
        • May Financial Report
        • Current membership numbers

March 22 Strategic Plan Meeting with BoA meeting, Foster City

• • • • • Foster City Recreation Center, 650 Shell Blvd., Foster City
        • Meeting begins at 5:30 pm with deli-style meal for all attendees; Strategic Plan meeting 6 pm-8 pm; Board of Athletics meeting 8 pm-10 pm.
        • Meeting Agenda (revised 21 March)
        • Strategic Plan (updated 26 January 2016)
        • 22 March Committee Reports
        • 22 March Pacific Board of Athletics meeting minutes 

January 19 (via TeleConference):

• • • • • TeleConference Meeting Agenda  
        • 19 January Board of Athletics meeting minutes approved
        • Dec. 2015 USATF Convention Reports from PA Delegates
        • 19 January’16 Financial Report
        • 19 January committee reports (updated)

2015 Board of Athletics Meetings

November 17, 2015

• • • • • • Walnut Creek: Heather Farms Gardens, 1540 Marchbanks Dr., Walnut Creek, 94598
          • 6:30-7:30pm:2015 Hall of Fame inductions CLICK HERE for the list of 2015 inductees and descriptions of their accomplishments.
          • 7:30-10:00: Board of Athletics Meeting
            • 17 Nov’15 PAUSATF BOA meeting agenda
            • Unapproved September 2015 meeting minutes, please review
            • 17 November Committee Reports
            • updated USATF Annual Meeting schedule – as of 29 October
            • Proposed USATF Board of Directors revision document – to be discussed at Houston Annual Meeting

 

September 22, 2015 – Annual Meeting  

• • • • • Foster City (Foster City Library-Community Center) 1000 E. Hillsdale Blvd., Foster City, 94404 (NOT at the regular Rec.Center meeting spot.  200m north at corner of Hillsdale & Shell)
        • 6:00-7:15: Presentation of Association Service and Tom Moore Awards
        • 7:30-10:00: Board of Athletics Meeting
          • 22 Sept’15 PAUSATF Board of Athletics meeting agenda
          • unapproved May meeting minutes
          • Approved 2016 PA Budget (23-9-15)
          • 2015 Association Tom Moore & Service Award recipient program
          • 3-6 December Houston Annual Meeting link

May 19, 2015 Conference Call Meeting at 7 pm (info below is also posted on the agenda) (641) 715-3580

• • • • • Meeting id:  225-118-734 Disclosure: Free call depending on the individual phone accounts, long distance charges may apply.  So if one has free local and long distance, it is free.
        • Committee Reports
        • Meeting Agenda
        • USATF Pacific 2015 Strategic Plan Summary
        • Final USATF 2015 Pacific Strategic Plan
        • Unapproved March Meeting Minutes
        • unapproved May BoA meeting minutes

March 17, 2015  – Strategic Planning Meeting

• • • • • Foster City, Foster City Recreation Center, Foster City, CA
        • 5:30 pm deli dinner start for our Strategic Planning session before a short BoA meeting
        • current Strategic Plan to be updated
        • 17 March’15 PAUSATF Board of Athletics meeting agenda
        • Letter sent to the National USATF BoD regarding selection of the US representative for the IAAF.
        • Committee Reports

Jan. 20, 2015

• • • Heather Farms Gardens, 1540 Marchbanks Dr., Walnut Creek, 94598(downstairs meeting room)
    • Approved November 2014 Meeting Minutes
    • 2015-01-20 USATF Pacific Board of Athletics meeting minutes-unapproved
    • January 2015 committee reports