Pacific Association Youth Committee Meeting - January 2009

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Pacific Association Youth Committee Meeting

W e l c o m e

Please remember that PAYC meetings are to follow Robert's Rule of Order. If you need a refresher you can visit: http://www.robertsrules.com/

Date: Saturday, January 24

Time: 11:00 pm - 3:00 pm (no host)

Location: James Logan High School

1800 H Street (same place of other meeting)

Union City

Chair - Joanne Camargo

Vice Chair - Debra Harvey

Secretary - Nadine Davis

Treasurer - Dan Wright

Officials Chairperson - Maria Castillo

Track Chairperson - Deborah Sample

Field Chairperson - Kenneth Block

Communications Chairperson - Maura Kent

Race Walk Chairperson - Becky Klein

Multi Event Chairperson - Lee Webb

High School Chairperson - Darrell Hampton

Cross Country Chairperson - Bob Shor

Records Chairperson - Charlie Sheppard

Membership Chairperson - Tony Williams


  • Call Meeting to Order
  • Minutes From Last Meeting - Coaches meeting Oct 11, 2008
  • USATF Annual Convention in Reno - December 4-7, 2008

  1. Review Youth Operating Procedures (YOP). The YOP will be emailed to you so you can view them before the meeting. The items highlighted in RED will be items to be voted on at the meeting. Please make a copy, mark it up and bring to the meeting for discussion and ratification.
  2. Membership Chair Update ---------------------- Tony Williams
    • Beginning in 2009 USATF is no longer allowing copies of proof of birth date documentation to be used to validate a youth athlete‚Äôs birth date. Consequently each club will need to collect valid proof of birth documents and present them to our Membership Chairperson. These documents will be returned. This is a one time exercise per athlete.
    • Tony Williams, our current PA Youth Membership Chair, will be available for youth club coaches and parents of unattached athletes throughout the meeting to check off all of your documents. Your documents will be returned to you before the end of the meeting. Bring your athlete documents sorted in alphabetical order by last name and in one folder per club or unattached family. This will help ensure they will stay separated from everyone else's proof of birth documents. If you cannot collect all of your proof of birth date documents by this meeting, this can be done later at track meets and/or alternative check points will also be arranged for future dates. These details will be shared by Tony in the meeting.
  3. Communication's Chair Update --------------------------- Maura Kent
    • USATF Drug Testing Enforcement
      • Beginning in 2009 USADA, will be conducting random drug testing for Intermediate and Young age groups at the three major championship meets
    • Need 3-5 people who can write youth oriented articles
    • Need 2-3 regionally based high school coaches to be responsible to promote each weekend at CIF high school invitational a PA sandwich board
    • Pilot proposed to eliminate paper JO advancement forms and go 100% advancement through both rounds of JO qualifications
  4. Official's Chair Update ---------------------------------- Maria Castillo
    • February 21 USATF Official's certification / recertification clinic with a youth focus / reduced cost
  5. Vice Chairperson's Update ------------------------------ Debra Harvey
    • Per YOP, request each club expecting to bring five (5) or more athletes to a 2009 T&F championship meet to sign up for a volunteer focus area (PAC, PA/JO, Sub-Bantam)
    • Youth Coach's Alliance (YCA)
      • New sub-committee being developed and launched under the PAYC
  6. Chair Update ----------------------------- Joanne Camargo / Bob Shor
    • News from the 2008 USATF Annual Convention in Reno
      • 2010 Pacific Association bid to host USATF National Outdoor Track & Field Junior Olympic Nationals
    • Update on 2009 USATF National Outdoor XC JO Nationals
      • PA won this bid last year, progress update on meet planning
  7. Cross Country 2009 Schedule Bob Shor / Joanne Camargo
    • Bid for 2009 Cross Country meet series
      • If you plan to bid for a meet, ensure you follow the proposed bidding guidelines in the YOP
    • Move the Region 14 prior to state meet to align with all other associations; what is the impact to PA youth athletes?

  1. Unfinished business.
  2. New business.
  3. Announcements.
  4. Adjournment.