PA/USATF LDR Committee Meeting Minutes for September 18, 2005
Submitted by Linda M. Hall
Members in attendance were: Tyler Abbott (Excelsior), Pontus Ahlstrom
(West Valley Track Club), David Ahn (Aggies), Susan Beck (Iguanas), Tom
Bernhard (Excelsior), Martha Chase (Impalas), Tony Coffey (Aggies), Tim
Geraghty (Excelsior), Jim Gorman (Excelsior), Linda M. Hall (Buffalo
Chips), Hollis Lenderking (BAUR), Dan Preston (Empire), Kim Rupert (WVTC),
Cheryl Shue (Impalas), Lloyd Stephenson (Excelsior), Thom Trimble (Pacific
Striders), Mark Winitz (WVJS).
The meeting was called to order in Kezar Stadium in Golden Gate Park at
10:12 am by Committee Chair Tyler Abbott.
The minutes from the previous meeting following Zippy race in May were
The attendance list from the meeting following the Across the Bay race in
March was also unanimously approved.
Ultra: Hollis Lenderking reported that the 50K Marin Headlands race was
very successful. The top two finishers were from Boulder CO. The first
PA finishers was 4th. A woman from Alaska won the women's division.
Buffalo Chips won in the women's team division.
Cross Country: No report
Sponsorship/Fundraising: No report.
The LDR committee chairs were announced with Julie Fingar for Women's LDR,
Tyler Abbott for Men's LDR, and Lloyd Stephenson for Masters' LDR.
LDR Secretary: Linda Hall will continue as secretary with Lloyd
Stephenson and Kristian Petersen as back ups. Draft minutes will be
submitted to Tyler Abbott and Lloyd Stephenson for corrections prior to
distribution to the full committee for review.
BANQUET UPDATE: Impalas are starting the planning. Bay Area Ultra Runners
reported a $250 surplus [due to one very generous donation], which they
offered to roll over to the Impalas for next year's banquet.
BUDGET UPDATE: Tyler Abbott informed the committee that the LDR portions
of the budget were passed as requested, essentially the same amounts as
the 2005 budget. He also reminded the group that much of the budget is
generated from road race sanctions.
Proposal (Stephenson) to limit the cross country grand prix to no more
than 9 races plus the championships (10 total) passed unanimously.
Proposal (Stephenson) to limit each sponsor/promoter to no more than one
race in the cross country grand prix, unless there are fewer than eight
acceptable bids, excepting the championship, passed 8 to 1.
Proposal (Stephenson) to amend XC Rule 7 to increase the minimum prize
funds postponed again to the next meeting (pending a review of possible
amendments to the motion).
Proposals LS-1 to LS-VI (Appendix A) were referred by unanimous vote to
the LDR Executive Committee.
2006 Road Grand Prix Schedule: A tentative list for the 2006 LDR Road
Championship Grand Prix bids was distributed and discussed. The races
under consideration (with dates, prize money and points) are listed below.
Three races not on the 2005 circuit bid: March 12 which will bid in all
age divisions; April 23; and Nov 23. The details of the prize money for
the Nov 23 race (including money for teams, etc) are still being discussed
to make certain prize money will go to PA/USATF. The race is being
managed by Andy Robles. Cal 10 and the Big Sur 5k did not bid.
Tentative List of LDR Grand Prix Bids
Date Race & Distance Prize Points
March 4 NorCal 10 mile 2600 1.0
March 12 FiftyPlus 8k 2600 1.0
March 19 Emerald Nuts 12k 4650 1.5
April 9 HP 10 K 5700 2.0
April/May LSI Logic 5 or 10 k 5200 2.0
May 13 Zippy 5k 2600 1.0
May 29 Pacific Sun 10k 2600 1.0
June 24 Shriners 8k 2600 1.0
July 9 Fleet Feet Mile 2600 1.0
Sept 18 Jamba Juice 5k 5500 2.0
Sept 24 Heritage Oaks 10k ?? ??
Oct 15 Humboldt Half 2600 1.5
Nov 12 Clarksburg 2700 2.0
Nov 23 Appd Matls 5k 9000? ??
?? CIM ?? ??
Dec 17 Relays 2600 ??
Approved Races for 2006: The new rules for the 2006 Grand Prix Road Race
Series require that there be no more than 14 races plus a relay in the
series. In keeping with these guidelines, a motion was made and
unanimously approved to accept all the races listed above except LSI Logic
and Applied Materials 5K, assuming that CIM makes a bid [CIM date is
A motion was made and approved unanimously to accept the LSI Logic race,
provided it is the 5K and the date is April 23.
Another motion was made and unanimously approved to allow Heritage Oaks to
be a single point race for open and masters or a double point for masters
only or a double point for all categories as the race director chooses.
A motion was made, seconded, and unanimously approved to make Heritage
Oaks 10 part of the „Long‰ series so that there will be 6 races in the
long (NorCal10, Emerald Nuts, Heritage Oaks 10k, Humboldt Half,
Clarksburg, and CIM) with the remaining 8 being in the short series.
Road Runner Center Record Keeping: The failure of race directors to
submit results in a timely fashion was discussed as a chronic problem.
This submission is needed for validation if records are set. As of this
meeting, only Cal10 and Shriners 8k have submitted the 2005 results. It
is the responsibility of the Race Director to see that the paperwork is
submitted. Often the Race Director will delegate this responsibility to
the timing company. Referees should remind the Directors of this
requirement. The usual time frame for submission is 30 days following the
race. Mark Winitz made a motion to require races to turn in all paperwork
and results RRIC by the end of the year for 2005 only. Beginning in 2006,
the 30 day rule will be enforced. This motion was amended as follows.
For all races that occur prior to August 15, 2006, if the paperwork is not
received by September 15, their Grand Prix bids for the following year
will not be accepted. For races that occur after August 15th, 2006 if
their paperwork is not received by December 31 of that year, their Grand
Prix bid will be revoked. The motion and the amendment were passed
Scoring Appeals: Three scoring appeals were discussed and it was
recognized that there had been repeated web site problems with the
submissions. The site is set up so that the scorer should get an email
confirmation. It was emphasized that this confirmation is important. It
is the responsibility of the scorer to follow through on this. The email
confirmation should be saved until after the posting and the teams confirm
the accuracy of the scoring. A motion was made that teams be required to
keep these emails if they want an appeal to be considered. This motion was
postponed automatically to the next meeting. It was suggested that in
addition to the web site submission, as a back up, the scorers should
submit the score sheets manually to Tom or Dan directly with a read
receipt added to the message to make certain it was received.
Aggies‚s scoring appeal at the Mile was unanimously approved.
Wolfpack‚s scoring appeal at Santa Cruz was unanimously approved.
WVTC's scoring appeal at Garin Park was unanimously approved.
APPEALS: In order to deal with protests in a timely fashion, the commitee
was reminded that the LDR Executive Committee can settle these protests by
RATING SHEET: Mark Winitz proposed making a rating sheet for feedback
from the races suggesting this will be a valuable tool for all clubs. It
was suggested that the Grand Prix coordinator would take charge of
collecting and summarizing these data. Mark will work with Doug to
develop a full questionnaire.
RACE DIRECTOR RECOGNITION AWARD: MarkWinitz made a motion which was
seconded and unanimously approved to give an award for Race Director at
the banquet. It was stipulated that to be eligible for this award, the
director must have submitted all paperwork and for RRIC in a timely
fashion by the set deadlines.
FOLSOM/SHORELINE POINTS: A question was raised about the listed points
for cross country races Folsom (1.5) and Shoreline (1.0) for 2005. Last
year the points were reversed. In the absence of the Cross Country Chair,
Dave Ahn will check with the . It was motioned, seconded and unanimously
approved to allow a change to be made if these were originally listed
The next meeting will follow the Clarksburg 30k on November 13, 2005.
The meeting was adjourned at 11:42 am.
APPENDIX A: RULES CHANGES/LDR GUIDE HOUSEKEEPING
The following suggested rules changes/LDR Guide housekeeping were all
proposed by Lloyd Stephenson. Those that are not truly rules changes but
just involve the proper implementation of previously-approved changes and
policies may be voted on at this meeting, whereas proper rules changes
would normally be proposed here and voted on at the next meeting.
References to „parts‰ are to the appendix to this agenda.
Motion LS-I: Approve from part A the suggested corrections to these
sections: Introduction, 1.1b, 1.1c, 4.1, 7.3 (with eligible replacing
invited), 9.3, 10.2, 11.1, 12.2b, 13.2a, 13.2g, 13.2h, 14.5, 15.1,
15.2, 16.1, 17.1, 18.3, 18.4, 18.5.
Motion LS-II. Approve part C, which is all changes to the LDR Guide
approved since January 2003, excluding changes reported from the May
2005 LDR meeting. (This includes changes to sections 14.3, 9.4, 15.2,
16.1, 16.4, 3.6, 3.7 ; and new sections 3.8, 11.4, 13.2a, 22.2, 14.3a,
Motion LS-III. Approve the balance of part C, limited to a listing of
LDR Guide changes apparently approved in May 2005.
Motion LS-IV. Any proposed change or addition to this Guide shall specify
by number which section it affects, or suggest a new section number.
New Section 22.3.
Motion LS-V. This leaves part A sections 3.1 through 3.4, 4.4, 9.4, 10.3,
11.3, and 22.1, where I pose questions about intent, meaning, implementation, or
effect. These can be approached as the Chair sees fit, probably one at
a time. None are urgent, yet I feel some should see action this fall:
9.4, 10.3, and especially 11.3.
Motion LS-VI. Approve part B, which deals with the grand prix race