Minutes from Clarksburg Meeting LDR Committee meeting November 14th, 2004 at Clarksburg Call to order at 1:10 PM by Tyler Abbott, Chair (N B Excelsior) Also present Marie Appel (Impalas), Tony Coffey (Aggies), Cary Craig (GVH), Charles DesJardins (Tamalpa), Michael Dove (WNLR), Suzanne Franco (Impalas), Robert Gormley (Tamalpa), Dan Preston (Empire), Don Porteous (Tamalpa), Lloyd Stephenson (NB Excelsior) Minutes of Oct. 16 approved Doug Thurston answered questions on Shriners 2005 raised at prior meeting. Will use 2004 course, but schedule women's race somewhat later to avoid any overlap with men on course. He also observed that the road and XC schedules are full and have developed some conflicts he would like to avoid. Motion to accept Shriner's on the 2005 schedule approved unanimously. Hannaford has resigned as XC co-chair, Craig will arrange schedule with advice from Hannaford and others. Porteous agreed to be new XC co-chair. Awards Banquet: Fleet Feet may to offer to do banquet, with financial help from Pacific Striders [Note: since the meeting, Fleet Feet has declined. No one had volunteered as of press time.] No volunteers for 2 Board of Athletics spots for women's LDR. Stephenson appointed acting Secretary. Travel: Ryan Hayes used LDR travel award for US 10k Champ. at Mobile this month, set PR. Motion to send PA XC GP champs and winners of PA XC champ. race to Winter National XC champ. with remaining travel funds. This is four people, two men and two women. Passed. Passed unanimously tabled motion from October meeting, to allow a comp entry recipient to decline entries remaining for that year and therefore enable next eligible GP participant to use them. Add to LDR Guide 16.4: "In addition, an athlete who would otherwise be comped may choose to decline the complimentary entries. In this case also the next eligible runner shall receive the comped entries." Tabled rule change, to rename steering committee executive committee, add powers, and allow email voting, passed unanimously (with language to be formalized after the meeting--see note 1 for final language). Discussion of schedule. Big Sur 5K and Zippy have now submitted formal bid packages (Big Sur had in fact done it the day before the Humboldt meeting). Motion made to make Heritage Oaks Bank 10K 1.0 point individual/3.0 point team (instead of 2.0/2.0) but not seconded. Motion made to approve Cal 10 on the schedule. Motion made to postpone Cal 10 vote until after a change in agenda to discuss rules changes. Passed, 7-3. Motion made to have email vote directly after this meeting to drop one long race in GP scoring. Motion passed 7-3. With Cal 10 motion now on the floor, amendment moved to add Cal 10 only if the above email vote to drop one long race in GP scoring passes. Amendment rejected 4-6. Cal 10 added to 2005 schedule per original bid (no feedback since last meeting) 6-4. Requirement of email vote to drop one long race now reversed 5-2. Request by GP bidder to change date of LSI 10k from April 3 refused, except for April 2. [Bid has since been withdrawn.] Motion to approve CIM bid in advance if it is similar to last three CIM appearances in GP, passed. Tabled rule change on race prize money distribution from Trimble amended with Porteous idea to add super senior money (see note 2, which includes revisions made by Porteous after suggestions made at the meeting), 9-1. Overall proposal, to change prize money specifications for single point races and recommendations for races 1.5 and higher, tabled. meeting adjourned 3:44 PM note 1: 3.6 The LDR Committee has an Executive Committee composed of the following: (a) The three PA/USATF LDR Chairs (open men, open women, masters). (b) Subcommittee Chairs as designated by the LDR Committee. (c) Two PA/USATF athletes representing one each open and masters, who are selected by the PA/USATF Athlete's Committee annually. In the event that the Athlete's Committee does not select these representatives, the LDR Committee shall appoint them. (d) Other appointees (temporary or permanent) designated by the LDR Committee. 3.7 The LDR Executive Committee examines and organizes current LDR issues and makes recommendations to the LDR Committee proper in order to make LDR meetings more productive and efficient. 3.8 The LDR Executive Committee shall also have the right to determine matters which would otherwise be determined by the LDR Committee but which arise between LDR Committee meetings and whose resolution in the judgment of the LDR chairs cannot await the next LDR Committee meeting. If in the determination of the LDR chairs such a matter is of too great an import to be adjudicated by the LDR Executive Committee, they may request that clubs vote by email. Such a vote, sent to all the official club contacts and to the LDR egroup, if existing at the time, and in which each club has the maximum number of votes to which it is entitled, has the same force and effect as if it were made at an LDR meeting. Clubs must have at least ten days to respond to any such email vote. note 2: Proposed required (1.0 point) and recommended (above 1.0 point) prize money breakdowns 1.0 point race Current: Open: 225/125/50; Masters 125/75; Senior 75 Trimble proposal: Same Porteous Proposed amendment: Open 225/125/50; Masters 120/65, Senior 60, Supersenior 30. 1.5 Current: Open 325/175/75; Masters 200/75; Seniors 75 Trimble proposal: Open 300/175/100; Masters 175/100; Seniors 75 Porteous Proposed amendment: Open 300/175/100; Masters 160/80; Senior 70; Supersenior 40. 2.0 Current: Open 500/200/100/50; Masters 300/100/50; Seniors 100/50 Trimble proposal: Open 400/250/125/75; Masters 250/125/75; Senior 100/50. Porteous proposed amendment: Open 400/250/125/75; Masters 250/120/60; Senior 90/40; Supersenior 40. 3.0 Current: Open 650/300/175/75; Masters 350/175/100; Seniors 125/50 Trimble proposal: Open 575/325/175/100; Masters 325/200/100; Seniors 125/75 Porteous proposed amendment: Open 575/325/175/100; Masters 325/180/100; Senior 110/60; Supersenior 50. note 3: Tentative 2005 Road Grand Prix Schedule (after Clarksburg meeting) 01/09 California 10-Mile Stockton 1.0 Long $2500 03/05 NorCal John Frank Memorial 10-Mile Redding 1.0 Long $2500 03/20 Emerald Nuts Across the Bay 12K San Francisco 1.5 Long $4500 04/17 Hewlett-Packard 10K Cupertino 2.0 Short $5500 04/24 News Channel 46 5K (Big Sur) Carmel 1.0 Short $2500 05/08 Zippy 5K San Francisco 1.0 Short $2500 05/30 Pacific Sun 10K Marin 1.0 Short $2500 06/25 Shriners 8K Sacramento 1.0 Short $2500 07/10 Fleet Feet Davis Mile Davis 1.0 Short $2500 09/18 Jamba Juice 5K San Francisco 2.0 Short $5500 09/25 Heritage Oaks Bank 10K Paso Robles 2.0 Short $5000 10/16 Humboldt Redwoods Half Marathon Weott 1.5 Long $2500 11/13 Clarksburg Country Run 30K Clarksburg 2.0 Long $2650 ? 12/?? California International Marathon Folsom 2.0? Long $2500? [CIM board to decide the week after Cal 10 mtg] 12/11? Christmas Relays San Francisco ?.? N/A $2500 Submitted by Lloyd Stephenson, acting Secretary ___________________________ The very simple LDR Secretary duties: It's easy! Attend the 4 or 5 LDR Committee meetings (which traditionally follow a Road Grand Prix event) and take minutes. The meetings have become very well-organized and usually take less than an hour. The minutes should include: a) date and location of the meeting b) attendees list (hand out a paper and pen for attendees to record names, clubs, e-mails) c) the time it starts d) motions that are presented and whether they are passed or not passed e) the time the meeting adjourns Please note that you need not include extensive reports of the discussions - the purpose of the minutes is to have the basics on record. Type up the minutes and e-mail to Tyler for a cross check. Before the next meeting Tyler will e-mail the minutes and an agenda to Cynci Calvin who will send them out to the LDR list and to web master Dan Preston for posting on the web site.