LDR MEETING MINUTES San Joaquin General Hospital, Stockton Sunday, January 10, 2004 Present: Tyler Abbott, Men's LDR Chair (Excelsior); Lloyd Stephenson, Masters LDR Chair (Excelsior); Julie Fingar, Women's LDR Chair (Fleet Feet Racing); Jim Bordoni (WVJS); Tony Coffee (Aggies); Cary Craig, Womens' XC Subcommittee Co-chair (Buffalo Chips); Cynci Calvin, PA & LDR Secretary (Buffalo Chips); Charles DesJardins (Tamalpa); Linda Hall LDR Road Subcommittee Com Com rep; (Buffalo Chips); Irene Herman, PA Membership Chair (Impala); Joe Hurtado (WVJS); Charlene Janzen (Iguanas); Hollis Lenderking, LDR Subcommittee Co-chair (BAUR); Frank Ruona (Tamalpa); Robert Schmitt (WVJS). Meeting called to order at 11:27 am **Minutes from the October 18 Humboldt meeting were unanimously approved. SUBCOMMITTEE REPORTS Ultra 2004 Grand Prix Schedule: only one event has a pending scheduling change. Schedule unanimously approved Cross Country Note : Regional championship, hosted by SoCal Association at Mt. Sac, is again one week before the PA XC Championships. **Penalty Motion approved with one opposed and one abstention: "If runners go off course due to event management negligence as determined by the LDR Committee, a penalty of up to $500 may be imposed on that race." SPONSORSHIP/LDR MONEY a) Try Shooting Star Media b) Set up a special LDR fund and ask for donations - Need a volunteer to work with this. c) Irene Herman received a $2,000 grant from the national USATF organization for a membership drive at the Olympic T&F Trials. She will purchase little stuffed clip-on bears and they will be given to anyone who joins USATF at the Trials. **Motion passed with one abstention: an additional 500 to 600 bears will be purchased with $1500 from LDR funds and will be sold at the Trials or at Youth Meets or other competitions at a profit for an LDR fundraiser. [Note: At the subsequent PA Board of Athletics meeting, this change in the use of our grand prix funds was not allowed, but money was allocated from the Marketing Committee budget for this purpose.] BANQUET Awardees list must be submitted by Tuesday Jan. 12. Reservations must be in by Jan. 24. VOLUNTEERS For Board of Athletics representatives, STILL need two more women. 2004 ROAD GRAND PRIX SCHEDULE 1) CIM is in. Date is December 5. 2) Fleet Feet Mile date set for July 11. 3) Humboldt date of October 17 is still tentative. ELITE ATHLETE BIOS Elite athlete bio form must be filled out by February 15. Need to send a broadcast e-mail reminder. TRAVEL FUNDS **Unanimously passed that for the Short Distance Section $250 will be awarded to top female at the Zippy 5K for travel to Freihofers 10K national championship; $250 to be awarded to top male at Heritage Oaks Banks 10K for travel to the Mobile, Alabama Senior Bowl 10K national championship. **Unaninmously passed that for the Long Distance Section $250 will be awarded and divided among the women and $250 will be awarded and divided among the men who are traveling to their Olympic Trials Marathon events. The total of the monies to be so divided is now $500 each for men and for women since the 2003 Long Distance Section funds were also awarded this way. YEAR END AWARDS Actual awards are to be determined by LDR chairs. 2003 XC STANDINGS **Approved unanimously to award Fletcher Lesley race points based on his position at the moment that he selflessly stopped to assist fallen Ed Mooney (almost 5/6 of the way through the course). This moved Mr. Lesley one spot up in the final standings. RULE CHANGES To be voted on this year for enactment in 2005 - Super Senior Awards a) each race winner gets $25 b) season end team winner gets $150 c) Comp top three places in the season end standings for the following year's races [Note: We will have to establish the source of the money at the next meeting.] CAL 10 DATE DEBATE Send out a survey that asks LDR members which date they prefer: 2nd Sunday in January or 3rd Sunday in February. BANQUET QUESTION Comps? Would mean 12 people. NO. HERITAGE OAKS 10K Sympathy card to be sent to Mitch Massey from the LDR Committee expressing condolences about the earthquake damage. Lloyd Stephenson volunteered to work with Mitch to improve the race. MEETING ADJOURNED 12:38 p.m.