1.  MEMBERS PRESENT:

             Bob Bowman               President                               Joanne Slaton-Camargo                   Secretary

           George Kleeman           Past President                       Bob Podkaminer                                Treasurer

             John Mansoor             Executive Director                Jerry Colman                                      Vice President

             Tyler Abbott               Mens LDR                             Mike Hammerquist                           Youth Field Chr

             Lloyd Stephenson      MaMLDR                              Dan Davidson                                   Equipment

             Cynci Calvin                Com Com Chair                     Ruth Anderson                                 Womens LDR

             Charles Desjardins     MLDR                                    Susan Beck                                        WLDR Chair

             Bob Rauch                   Officials/At Lge                    Charlie Sheppard                              Disabled Athlete

             Hollis Lenderking       Mens LDR                             Bob Shor                                            Youth XC Chr

             Dick Iwamiya               Officials                                 Bruce Colman                                    Awards Chair        Karen Haynes       Youth             Joseph Silva                                                                                                       Youth

             David Lawrence, Jr     Youth                                                                                                 

2. MINUTES: Meeting was called to order at 7:40 p.m.  A motion was made to approve the minutes; seconded and passed.

 3. TREASURERS REPORT:  The books are still not closed because bills are still coming in.  Our final 2002 closing will not happen until March.  We currently reflect a positive cash flow but that may change when all bills are turned in.  There could easily be an amount in excess of $50,000 to be disbursed before closing the books.  For our 2003 year there is a good possibility we could do very well in the sanction business.  They (sanctions) will probably increase because the two significant companies are having a couple of problems and one is going out of business.  Therefore people are starting to come back to us for sanctions, which in turn creates more revenue.  Regarding the Financial Procedures Report, information should be received back from everyone on the committee by the end of this month and ready for approval by the BOA at the March meeting.  Motion to accept the treasurers’ report; seconded and passed.

4. CONVENTION: We challenged and won our additional delegate; we were entitled and did have seventeen delegates at the convention.  Next convention takes place in Greensboro, North Carolina.  Motion made that the delegation chairman receive reimbursement for travel along with everyone else currently eligible.  Seconded and motion carries.  The mascot is still yet to be named.  There is a tie.  The mascot  is the mechanism by which long term donations can be made to USATF.  Grants can be applied for so we are looking for a good grant writer.   

5. CHAMPIONSHIPS: Just had a very successful Cross Country Championship meet in Rocklin this past December; so much so that we received compliments from national LDR leaders and USATF President Bill Roe.  We are very much encouraged to host it whenever possible.  The various championship meets to be hosted in the PA during 2003 were reviewed.  We are still looking for a site for the JO Region 14 Multi-event meet scheduled for June 21-22. As discussed at the convention this past December, there has been a revision in the fee structure for bidding and hosting the JO meets.   There was a proposal by Mansoor for the PA to investigate the possible hosting of the 2005  (if still available) or 2007 National JO meet as well as the 2006 JO Cross Country meet.  With the Board’s approval, Mansoor agreed to write to National Youth Chair, Bob Flint, on the availability of these events.   

6. SAN LUIS OBISPO:  Executive Director, John Mansoor will be approaching all constituent parties in SLO county, who are currently being serviced by the PA, for their support in an effort to annex SLO county into the PA.  The parties to be contacted include youth clubs, officials, coaches and event organizers.  We currently have an agreement with the So. Cal Association and the National Office to continue servicing these members with the possibility of annexing SLO county if supported by the members in that county. 

7. PA BYLAWS REVISION:  Bylaw amendments were presented by Bob Bowman.  These amendments are necessary to bring the PA Bylaws in agreement with the USATF National Bylaws and Operating Regulations, required for association accreditation.  These amendments mostly involve association election procedures.  They will be considered for approval at the March meeting.

8. GRIEVANCES:  A brief status of outstanding grievance issues was discussed.  The Board approved the rejection of membership applications from the SF Striders youth clubs based on their refusal to release money generated on behalf of the PA Youth travel fund.

 9. REPORTS:  In addition to the written reports, the following items were noted:

·         August 23 is the date of the National 50K Ultra/Trail Championship at the Marin Headlands course

·         The PA LDR Annual Banquet will be held on January 25 in Davis

·         The Communications Committee will explore the feasibility of developing a PA logo

·          

10. ELECTION - Executive Board:  According to the PA Bylaws, election of officers are held each off-numbered year.  No person is allowed to serve in the same office for more than two successive two-year terms.  Nominations will be accepted by mail or electronically (e.g. email or fax) at the PA Office until the day before the March 19^th Board of Athletics meeting.  Nominations from the floor are also acceptable at the March meeting as they were at the January meeting.  Of the four current officer positions, the Secretary and Treasurer cannot run for those positions again because they will have served in those positions for two successive two-year terms.  The current President and Vice President are eligible to run for one more two-year term since they have served only one term.  Voting is done by the members of the BOA.  Nominated at the January meeting are: 

·         President - Bob Bowman

·         Vice President - Jerry Colman

·         Secretary - Sharon Carter

·         Treasurer -

Motion to adjourn; seconded.  Meeting adjourned at 9:40.  Next meeting - March 19 in Foster City