Minutes, BOA Meeting, March 27, 2002, Walnut Creek
1. MEMBERS PRESENT:
Bob Bowman, President Joanne Slaton-Camargo, Secretary
George Kleeman, Past President Bob Podkaminer, Treasurer
John Mansoor, Executive Director Jerry Colman, Vice Chair
Lori Maynard, Officials Sonny Maynard, At Large
Tyler Abbott, Mens LDR Bruce Colman, Awards Chair
Lloyd Stephenson, MaMLDR Dan Davidson, Equipment
Cynci Calvin, Com Com Chair Irene Herman, Membership
Charles Desjardins, MLDR Ruth Anderson, WLDR
Dick Connors, Officials Ed Hicks, Officials
Susan Beck, WLDR Chair Carol Keller, WLDR
Charlie Sheppard, Disabled Athlete Bob Rauch, Officials/At Lge
Phil Watkins, Officials Mike Hammerquist, Youth Field Chr
Hollis Lenderking, MLDR Christine Brighton, Athlete
2. MINUTES: Meeting called to order at 7:58 p.m.
Motion to approve minutes of 1-16-02. Seconded and passed.
3. TREASURERS� REPORT: Cash Flow report reflects a two month period. We
are doing fine right now because more is coming in than is going out. However, the
projected shortfall for 2002 is going to be worse based on our final figures of 2001.
Sanctions are down, interest is down, money is not from our normal sources; this will
hit us hard in 2002. Last year travel expenses were less, the officials brought in more
and spent less. These are examples of areas that helped us out in 2001; this is not
expected in 2002. Our final expenses ended up on the plus side by approximately
$4,000 instead of the projected budget of -$40,000. Every single sport committee
must look at their expenditures and make frugal decisions as to whether or not the
expenses they are making is justified. We must do whatever we can to help make it
through this year. We will still lose in the same areas as last year. One area we should
save again will be in travel expenses because National meets are local. We need
several little pieces put together this year to help make up the $20,000-$30,000
needed to offset the deficit for us. With any amount of luck and everyone operating
together, things will work out just fine. One recommendation stemming from our
outside financial audit was to establish an accounting policies and procedures
guidelines document for our association. The BOD suggested establishing a
subcommittee to work on such a manual. Podkaminer will chair this subcommittee
with help from Tyler Abbott, George Kleeman and Bob Bowman. We have a target
date of our September meeting to present this package to the committee. The
projected start time to work on this is not before June. Motion to accept treasurers�
report seconded and passed.
4. CHAMPIONSHIP MEETS: The officials have responded 100%. Because of the
combination of juniors and seniors, one day of the Nationals at Stanford should take
12-14 hours. The other days of the meet should be OK. The schedule is in transition
. To date there is still no contract. The first LOC meeting for the Cross Country
championships is taking place this Saturday in Martinez. The only real concern is the
facility. They are beginning to look at plans to pave much of the course for parking
and roads which means this may be the last time we can use Sierra College. We have
been using it for the past 20 years and it will be sad to see it go. There is a tentative
schedule for the 2003 NCAA meet being held at Sac State. There is also some
consideration for holding the 2006 World Cup in Sacramento. It is not certain that
the bid will go forward this July because of the requirements and financia
l considerations imposed by IAAF.
5. GRIEVANCES: There were three grievances and all hearings have been
conducted. The LDR grievance committee met on February 23rd in Sacramento.
With all parties involved, the recommendation was that Bob Rowden be suspended
from all activities in the Pacific Association for a two-year period. He can appeal to
the National office. Event directors will be notified of suspension. A motion is made
to accept the report with recommendation of suspension. Suggestion made to impose
further suspension if found not honoring their suspension. Seconded and passed. A
letter will be drafted and sent to Rowden notifying him of the suspension and his right
to appeal to the National office within 30 days. The two youth grievances were heard
separately on February 21, 2002 for Joshua Tezeno and March 26, 2002 for Cliff
Scott. In both cases they were found guilty and recommended suspension for 30
days (maximum for first offense) in each case. Both Joshua and Cliff will be notified in
writing of their suspension with the right to appeal to the National office in 30 days of
the decision. A motion is made to accept the 30-day suspension penalty on the two
youth cases. Seconded and passed.
7. MISCELLANEOUS: The Pacific Association has lost money in sanctions
because certain races opted to get a cheaper insurance or because USATF could not
satisfy their requirements. We have notified the National Office that the California
market is unique compared to the rest of the country. There are requirements here
that do not apply to the other 49 states. Because of that Indianapolis has a tendency
to create a policy that satisfied the other states and left us out on our own. The
Golden Gate Bridge is an example with the Houlihan�s race so they got their own
insurance as did a couple of other events. Another area is events that use non-owned
and hired automobiles to be a part of their event. After several lawsuits in events they
are beginning to think about covering this area.
It takes about 3 months to get your membership cards from Indianapolis, but the
information is input into our system immediately upon receipt so you can get all your
information from our website.
8. REPORTS:
� Bruce Colman gives suggestions on awards to be presented to deserving
individuals. The first award is the Lifetime Achievement award. The second award
goes to two individuals every two years. The Lifetime Achievement award will be
appropriately named the Tom Moore Award with the first award going to Tom
Moore who has contributed considerably to track and field but is currently extremely ill. The Lifetime Achievement award is not an annual award but is at the discretion of
the BOD whenever they felt it is deserved. Nominations and suggestions can come
from anyone but the final decision is at the discretion of the BOD. The second award
is an association service award to be presented to two individuals every two years
through a nomination and voting process. A motion is made to accept both
proposals. Seconded and passed. The first lifetime achievement award will be
presented to Tom Moore on April 13, 2002.
� Membership - has 2,606 members consisting of 664 youth, 203 officials,
238 coaches, 1,389 LDR, 1,624 track and field, 205 racewalk. Keep encouraging
online registration. Between now and June there should be approximately 2,000
youth and 400-600 adult registrations.
� Disabled athletes - for the first time outside the Para Olympic Games, May
1-4, there will be an International Challenge Games inviting all disabilities to come
together including international athletes. Charlie Sheppard was selected to be the
head starter.
� Youth - during the convention last year Harold Connolly asked if we
would contest the hammer throw during our JO regional meet this year for
intermediate and open athletes. They would provide everything necessary for a safe
hammer throw event. Chabot is a possible site; they are already being used for the
steeplechase Friday evening before the beginning of the JO meet. Motion made in
favor of hammer throw if all requirements for a safe facility are met. Seconded and
passed.
� LDR - The banquet is scheduled for April 7th. I could not hear anything
else being said
� Masters - At the National Indoor meet a 20 or 30 year old 800 meter record was broken by Nicole Teeter. Kelli White won the 200 meter; Christy
Gaines won the 60 meter. Regina Jacobs won the mile. We had between 30-40
athletes in this event.
Motion to adjourn. Seconded. Meeting adjourned at 9:29 p.m. Our next meeting will
be Tuesday, May 14, 2002 - Sheraton Grand Hotel - 12th and J Streets in
Sacramento
